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Steps to Filling Out Kentucky Birth Certificate
Filling out the Kentucky Birth Certificate form is a straightforward process. After completing the form, you will submit it along with the required payment to obtain a certified copy of the birth certificate. Make sure to provide accurate information to avoid delays in processing your request.
- Obtain the form: Download or print the Kentucky Birth Certificate form (VS-37 Rev 1.3.2020).
- Complete Sections 1 through 13: Use clear, legible print or type your responses.
- Section 1: Enter the full name at birth (first, middle, last).
- Section 2: Provide the date of birth (month, day, year), sex, and age as of the last birthday.
- Section 3: Indicate the place of birth, including the city or town, county, and name of the hospital.
- Section 4: Fill in the mother’s maiden name (first, middle, last).
- Section 5: Enter the father’s name (first, middle, last).
- Section 6: If applicable, provide the original name of the child if adopted.
- Section 7: State your relationship to the person whose certificate is being requested.
- Section 8: Print the requestor’s name (first and last).
- Section 9: Provide the requestor’s phone number, including area code.
- Section 10: Enter the requestor’s mailing address (street address).
- Section 11: Fill in the requestor’s city, state, and zip code.
- Section 12: Sign the form in the designated space.
- Section 13: Calculate the total fees for certified copies and write the amount due. Remember, the fee is $10.00 for each copy requested.
After completing the form, choose your preferred method of submission: online, by phone, by mail, or via drop box. Ensure that payment is included with your request to avoid processing delays.
Dos and Don'ts
When filling out the Kentucky Birth Certificate form, it is important to follow certain guidelines to ensure a smooth process. Here are some things you should and shouldn't do:
- Do print or type your information clearly in Sections 1 through 13.
- Do provide the full name of the person at birth, including first, middle, and last names.
- Do include the correct date and place of birth, including city or town and county.
- Do ensure that the requestor's contact information is complete and accurate.
- Don't leave any required fields blank; all information is necessary for processing.
- Don't forget to sign the application; your signature is required for validation.
File Breakdown
| Fact Name | Description |
|---|---|
| Governing Law | The issuance of birth certificates in Kentucky is governed by KRS 213.036. |
| Availability | Birth certificates for events occurring in Kentucky since 1911 are available on file. |
| Application Method | Applications can be submitted online, by phone, by mail, or via a drop box. |
| Fees | The fee for a certified copy of a birth certificate is $10.00, non-refundable. |
| Processing Time | Mail requests may take up to 30 working days to process from the date payment is posted. |
| Contact Information | The Office of Vital Statistics can be reached at (502) 564-4212 for inquiries. |
| Drop Box Location | A drop box for applications is located at 275 E. Main St., Frankfort, KY. |
Documents used along the form
When applying for a certified copy of a Kentucky birth certificate, several other forms and documents may be required or helpful. Here is a list of commonly used documents that accompany the birth certificate application.
- Photo Identification: A valid photo ID, such as a driver’s license or passport, is often needed to verify the identity of the requestor.
- Legal Agreements: In certain situations, it may be necessary to present a Hold Harmless Letter to mitigate liability for risks associated with the certificate application process.
- Proof of Relationship: Documentation that shows the relationship between the requestor and the person named on the birth certificate may be required. This can include marriage certificates or other legal documents.
- Adoption Records: If the individual has been adopted, original adoption records or court orders may be necessary to obtain the birth certificate.
- Payment Method: A check or money order made out to the Kentucky State Treasurer is typically required. Credit card information may also be needed for online or telephone orders.
- Application for a Certified Copy: This is the form VS-37, which must be completed to request the birth certificate. All required sections should be filled out accurately.
- Request for Vital Records: This form may be used to request other vital records, such as marriage or death certificates, in addition to the birth certificate.
- Authorization Form: In some cases, an authorization form may be needed if someone else is requesting the birth certificate on behalf of the individual.
- Mailing Envelope: A self-addressed stamped envelope might be requested for the return of the birth certificate when applying by mail.
- Additional Forms for Corrections: If corrections to the birth certificate are necessary, specific forms must be completed to request those changes.
- Internet Order Confirmation: If applying online, a confirmation receipt may be provided, which should be kept for tracking purposes.
Having these documents ready can help streamline the process of obtaining a certified copy of a birth certificate in Kentucky. It is advisable to check the specific requirements based on the method of application chosen.
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FAQ
What information is required to complete the Kentucky Birth Certificate application?
The Kentucky Birth Certificate application requires specific information to process your request. You must provide the full name of the individual at birth, date of birth, place of birth (including city or town and county), mother's maiden name, father's name, and the relationship of the requestor to the individual. Additionally, the requestor's printed name, phone number, mailing address, and signature are necessary. If the child has been adopted, the original name may also be required if known.
How much does it cost to obtain a certified copy of a birth certificate in Kentucky?
The fee for a certified copy of a birth certificate in Kentucky is $10.00. This fee is non-refundable. If you need additional copies, each one will also cost $10.00. Payment can be made via check or money order made out to the “Kentucky State Treasurer.”
What payment methods are accepted for the Kentucky Birth Certificate application?
Payments can be made through various methods. You can pay by check or money order if you are applying by mail. For online or telephone applications, credit card payments are accepted (Visa, MasterCard, Discover, or American Express). Note that additional processing fees may apply for credit card transactions.
How can I submit my application for a birth certificate?
You can submit your application for a birth certificate in several ways. Applications can be made online at https://www.vitalchek.com/birth-certificates/kentucky/kentucky-office-of-vital-statistics, by telephone at (800) 241-8322, or by mail to the Office of Vital Statistics at 275 East Main Street 1E-A, Frankfort, KY 40621. A drop box is also available at the visitor entrance for in-person submissions, although all in-person services are currently suspended.
How long does it take to receive a certified copy of a birth certificate?
The processing time for a birth certificate application can vary. If you submit your request by mail, it may take up to 30 working days from the date your payment is posted. Online and telephone requests may have different processing times, which can be expedited for an additional fee.
Can I request a birth certificate for someone else?
What should I do if I need a birth certificate urgently?
If you need a birth certificate urgently, consider using the online or telephone application methods, as these may offer faster processing times. Additionally, you may opt for overnight courier services for an additional fee to expedite the delivery of your certificate. Always check for the latest updates and procedures, as processing times may vary.